Parts Coordinator

Company Name:
Salary period: Annual
The Parts Coordinator is responsible for locating, ordering, receiving and verifying parts. Incorrect or damaged parts are returned to the vendor and credits for the returns monitored by this position. The Parts Coordinator uses the parts carts to efficiently swap out old parts with new and keep the work area organized. All work is performed with the goal of expediting all repairs requiring parts and keeping the cycle time as low as possible.
1. Parts Identification & Ordering: Sources vendors and orders parts with a constant sense of urgency, with a goal of all parts for drivable vehicles being ordered & delivered within 24 hours, and within two days for non-drivable vehicles. Follows ABRA policy on preferred vendors and price matching.
2. Parts Receiving & Verification: Inspects all parts for damage and correctness within two hours of receipt and labels all parts. Swaps out new parts with old parts on parts carts. Verifies the cost and discounts are correct and posts invoices to the management system.
3. Parts Returns & Credits: Returns incorrect or defective parts and reorders, updating the management system. Ensures that credits are processed accurately and promptly.
4. Team Engagement & Problem Solving: Is an active and prepared participant at the morning board meeting, discussing all repair orders for which 100% of the parts have not been received and providing an estimated time of arrival. Engages other team members and corporate resources as needed in problem solving to locate hard-to-find parts.
5. Organized & Safe Workplace: Maintains his/her workspace in an organized manner, and keeps the parts carts organized and in the right location. Adheres to ABRA dress code and wears appropriate safety equipment.
ΓΆΒ ΒΆ Knowledge of auto body parts and the ordering process.
ΓΆΒ ΒΆ Experience working with multiple vendors and locating new sources.
ΓΆΒ ΒΆ Demonstrated computer/software proficiency, preferably with estimating systems.
ΓΆΒ ΒΆ Strong problem solving skills.
ΓΆΒ ΒΆ Ability to work effectively both independently and in a team environment.
ΓΆΒ ΒΆ Demonstrated organizational skills and detail orientation.
ΓΆΒ ΒΆ Predictable and reliable attendance required.
ΓΆΒ ΒΆ Most employees in this position must have a valid drivers license and an acceptable driving record to be able to drive vehicles in the course of their job.
ΓΆΒ ΒΆ Periodic lifting and carrying objects over 50 pounds.
ΓΆΒ ΒΆ Reaching above and below shoulder level.
ΓΆΒ ΒΆ Able to push materials/parts carts and push cars (with assistance).
ΓΆΒ ΒΆ Extended periods of data entry.
ΓΆΒ ΒΆ Extended periods of kneeling, bending, squatting and stooping to complete or inspect repairs.
ΓΆΒ ΒΆ May be required to inspect vehicles outdoors in inclement weather.
ΓΆΒ ΒΆ May be exposed to fumes, chemicals, high levels of dust and noise in repair center.

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